Privacy Policy
Introduction
This Data Protection & Privacy Policy explains how we collect, store, use, and protect personal information provided by parents and carers. We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Information We Collect
We may collect the following types of information:
2.1 Personal Details
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Parent/carer name
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Parent/carer’s contact information (email address/mobile number)
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Child’s name and age/date of birth
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Child’s medical conditions and/or allergies
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Emergency contact details
2.2 Booking & Attendance
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Session bookings
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Payment records (no card details stored)
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Attendance lists
2.3 Consent Records
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Photo/video consent
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Communication preferences
3. Why we need the information and how it is used:
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For insurance reasons it is essential to know who attended the sessions
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To contact you about our services and new courses available
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To provide you with booking information
4. How Your Information Is Stored
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Data in paper format is stored in locked cabinets
5. How Long We Keep Your Data
We only retain personal data for as long as necessary:
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Booking and attendance records: up to 12 months
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Contact details: until you request removal or no longer attend
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Accident/incident forms: as required by law (3 years)
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Photo/video consent forms: until consent is withdrawn
6. Sharing Your Information
We do not share your personal information with third parties unless:
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We are legally required to do so.
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It is necessary for safeguarding or emergency purposes
7. Photos and Media
Photos or videos of you or your child will only be taken or used if:
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You have provided consent
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You understand how and where the images may be used (e.g., social media, website, promotional material)
You may withdraw consent at any time.